We’ve all written it: “Just a friendly reminder…” It’s polite, familiar, and easy—but when used too often, it can start to feel robotic or overly soft. Whether you’re sending a payment notice, meeting follow-up, or deadline check-in, how you phrase your reminder matters.
Try these instead for a friendly reminder meaning:
- “Quick heads-up that…” — casual yet professional.
- “As a quick follow-up…” — great for emails without sounding pushy.
- “This is a gentle reminder about…” — still kind, but more direct and clear.
This guide shares smart, tactful alternatives to “Just a friendly reminder” to help you sound fresh, respectful, and on-point—no matter who you’re messaging.
Friendly Reminder Meaning
The phrase “just a friendly reminder” is used to politely bring something to someone’s attention, typically a task, deadline, or piece of information they might have overlooked. It’s a gentle way to prompt action without sounding demanding or accusatory.
The purpose is to jog the recipient’s memory and ensure they are aware of something important. This phrase often precedes a specific piece of information that requires attention or action.
Understanding the nuances of alternative phrases allows for more precise communication. Different situations call for different tones, and having a variety of phrases at your disposal can help you tailor your message to the specific context and audience.
Using varied language can also make your messages more engaging and less likely to be ignored.
Structural Breakdown
The structure of “just a friendly reminder” is relatively simple:
* **”Just”**: An adverb that softens the tone.
* **”a”**: An indefinite article.
* **”friendly”**: An adjective describing the nature of the reminder.
* **”reminder”**: A noun indicating the act of reminding.
When considering alternatives, it’s important to maintain a similar level of politeness and clarity. Many alternatives involve substituting words with synonyms or rephrasing the sentence to convey the same meaning in a different way.
For instance, you might replace “reminder” with “nudge” or “prompt,” or you might rephrase the entire sentence to focus on the action needed rather than the act of reminding.
Other Ways to Say Just a Friendly Reminder
Alternatives to “just a friendly reminder” can be categorized based on their level of formality and directness. Understanding these categories will help you choose the most appropriate phrase for different situations.
Direct Alternatives
Direct alternatives are straightforward and clearly convey the message without unnecessary fluff. They often use synonyms for “reminder” or rephrase the sentence to be more concise.
Indirect Alternatives
Indirect alternatives are more subtle and less forceful. They often imply a reminder without explicitly stating it, which can be useful in situations where you want to avoid sounding pushy.
Formal Alternatives
Formal alternatives are appropriate for professional settings or when communicating with individuals in positions of authority. They tend to be more polite and respectful.
Informal Alternatives
Informal alternatives are suitable for casual conversations with friends, family, or close colleagues. They often use more relaxed language and may include humor.
Examples
Here are some examples of alternative phrases, categorized by their level of directness and formality.
Direct Examples
These phrases are straightforward and clearly convey the message without unnecessary fluff.
The following table provides examples of direct alternatives to “just a friendly reminder”, along with example sentences to illustrate their usage.
| Alternative Phrase | Example Sentence |
|---|---|
| A quick reminder | A quick reminder about the meeting tomorrow at 10 AM. |
| Just a reminder | Just a reminder that the deadline for the project is next Friday. |
| Don’t forget | Don’t forget to submit your timesheets by the end of the day. |
| Please remember | Please remember to bring your ID to the conference. |
| A gentle reminder | A gentle reminder that invoices are due within 30 days. |
| As a reminder | As a reminder, the office will be closed on Monday for the holiday. |
| A brief reminder | A brief reminder concerning the new security protocols. |
| Kindly remember | Kindly remember to RSVP for the company picnic. |
| Important reminder | Important reminder: The system will be down for maintenance tonight. |
| Note that | Note that the conference room is reserved for another meeting at 3 PM. |
| Bear in mind | Bear in mind that parking is limited in the downtown area. |
| Keep in mind | Keep in mind that the dress code for the gala is formal. |
| Please note | Please note that the building will be locked after 6 PM. |
| A quick note | A quick note to remind you about the team lunch tomorrow. |
| Remember to | Remember to lock the door when you leave the office. |
| This is to remind you | This is to remind you that your subscription is about to expire. |
| Just a heads up | Just a heads up that the traffic will be heavy due to road construction. |
| Friendly nudge | Friendly nudge: Have you had a chance to review the documents? |
| A polite reminder | A polite reminder that silence is required in the library. |
| A timely reminder | A timely reminder to schedule your annual check-up. |
| A simple reminder | A simple reminder to update your contact information. |
| Quick prompt | Quick prompt: Don’t forget to set your alarm for the early meeting. |
| Important to remember | Important to remember that all data must be backed up regularly. |
| A key reminder | A key reminder that safety procedures must be followed at all times. |
Indirect Examples
These phrases are more subtle and less forceful, implying a reminder without explicitly stating it.
The following table provides examples of indirect alternatives to “just a friendly reminder”, along with example sentences to illustrate their usage.
| Alternative Phrase | Example Sentence |
|---|---|
| I wanted to check in about… | I wanted to check in about the report you were working on. |
| Just following up on… | Just following up on our conversation from last week. |
| I hope you haven’t forgotten… | I hope you haven’t forgotten about the charity event this weekend. |
| Just a thought about… | Just a thought about the upcoming marketing campaign. |
| Circling back on… | Circling back on the action items from our last meeting. |
| As a follow-up to… | As a follow-up to our previous discussion, I wanted to remind you of the next steps. |
| Have you had a chance to… | Have you had a chance to look at the proposal? |
| I’m just touching base regarding… | I’m just touching base regarding the project timeline. |
| Just wanted to bring to your attention… | Just wanted to bring to your attention the updated guidelines. |
| It might be helpful to… | It might be helpful to review the training materials before the exam. |
| Something to consider… | Something to consider when planning the event is the budget. |
| Worth considering… | Worth considering the potential risks involved in the new strategy. |
| Just a prompt regarding… | Just a prompt regarding the outstanding invoice. |
| A gentle nudge towards… | A gentle nudge towards completing the survey. |
| Have you looked into… | Have you looked into booking accommodations for the trip? |
| Just checking in to see if… | Just checking in to see if you need any assistance with the presentation. |
| Wanted to see if you’ve had a chance to… | Wanted to see if you’ve had a chance to review the contract. |
| I’m sure you’re aware, but… | I’m sure you’re aware, but the deadline is fast approaching. |
| Just a friendly check-in regarding… | Just a friendly check-in regarding the upcoming performance review. |
| In case you missed it… | In case you missed it, I sent an email about the change in schedule. |
| I just wanted to flag… | I just wanted to flag the importance of completing the safety training. |
| Keeping this at the top of your inbox… | Keeping this at the top of your inbox so you don’t forget. |
| Just popping this back into your inbox… | Just popping this back into your inbox as a reminder. |
| A little nudge in case you need it… | A little nudge in case you need it to get started on the task. |
Formal Examples
These phrases are appropriate for professional settings or when communicating with individuals in positions of authority.
The following table provides examples of formal alternatives to “just a friendly reminder”, along with example sentences to illustrate their usage.
| Alternative Phrase | Example Sentence |
|---|---|
| We would like to remind you that… | We would like to remind you that the payment is due by the end of the month. |
| Please be advised that… | Please be advised that the building will be undergoing renovations next week. |
| Kindly note that… | Kindly note that all submissions must adhere to the specified guidelines. |
| It is important to note that… | It is important to note that the policy changes will take effect on January 1st. |
| We wish to bring to your attention… | We wish to bring to your attention the upcoming changes to the company’s benefits package. |
| For your information… | For your information, the meeting has been rescheduled to Friday at 2 PM. |
| We would appreciate your attention to… | We would appreciate your attention to the attached document. |
| We respectfully remind you that… | We respectfully remind you that attendance is mandatory for all employees. |
| Please ensure that… | Please ensure that all necessary documentation is submitted by the deadline. |
| It has come to our attention that… | It has come to our attention that some employees are not adhering to the dress code. |
| We are writing to remind you of… | We are writing to remind you of your upcoming appointment. |
| This serves as a reminder that… | This serves as a reminder that all employees must complete the annual training. |
| We are keen to ensure you are aware of… | We are keen to ensure you are aware of the new regulations. |
| We trust you will remember that… | We trust you will remember that punctuality is highly valued. |
| It is our understanding that you are aware of… | It is our understanding that you are aware of the conference schedule. |
| This correspondence is to notify you that… | This correspondence is to notify you that your application has been received. |
| Please give due consideration to… | Please give due consideration to the feedback provided. |
| We emphasize the importance of… | We emphasize the importance of adhering to the safety guidelines. |
| Your attention is drawn to the fact that… | Your attention is drawn to the fact that parking is restricted during business hours. |
| We are keen to ensure that you have not overlooked… | We are keen to ensure that you have not overlooked the opportunity to apply for the scholarship. |
| We kindly request that you bear in mind that… | We kindly request that you bear in mind that visitors must sign in at reception. |
| It is important to reaffirm that… | It is important to reaffirm that all company policies must be followed. |
| We wish to reiterate the importance of… | We wish to reiterate the importance of maintaining confidentiality. |
| We direct your attention to… | We direct your attention to section 4 of the contract. |
Informal Examples
These phrases are suitable for casual conversations with friends, family, or close colleagues.
The following table provides examples of informal alternatives to “just a friendly reminder”, along with example sentences to illustrate their usage.
| Alternative Phrase | Example Sentence |
|---|---|
| Just a nudge! | Just a nudge! Did you remember to RSVP for the party? |
| Friendly ping! | Friendly ping! Don’t forget to bring your swimsuit to the beach. |
| Quick heads-up! | Quick heads-up! The movie starts in 30 minutes. |
| Just so you know! | Just so you know! The restaurant is cash only. |
| Don’t forget! | Don’t forget! We’re meeting at the coffee shop at 9 AM. |
| Just a shout-out! | Just a shout-out! Remember to vote in the election. |
| A gentle poke! | A gentle poke! Did you finish your homework? |
| By the way! | By the way! Did you hear about the new cafe downtown? |
| Just sayin’! | Just sayin’! It might rain later, so bring an umbrella. |
| FYI! | FYI! The office is closed tomorrow for the holiday. |
| Heads up! | Heads up! There’s a sale at your favorite store. |
| Just a thought! | Just a thought! Maybe we should try a different route to avoid traffic. |
| P.S.! | P.S.! Don’t forget to feed the cat. |
| Word to the wise! | Word to the wise! The parking lot gets crowded early. |
| Just a tip! | Just a tip! The coffee shop has amazing pastries. |
| A little reminder! | A little reminder! It’s your turn to do the dishes. |
| Just popping in to say! | Just popping in to say, don’t forget your keys! |
| A little birdie told me! | A little birdie told me you have a dentist appointment. |
| In case you forgot! | In case you forgot, we have movie night tonight! |
| Just throwing it out there! | Just throwing it out there, the deadline’s approaching! |
| Don’t let me forget to remind you! | Don’t let me forget to remind you to call your mom! |
| I’m just here to remind you! | I’m just here to remind you about the concert tickets! |
| Just a little somethin’ somethin’! | Just a little somethin’ somethin’ to remind you about our anniversary! |
| A little note for your consideration! | A little note for your consideration to bring snacks to the picnic! |
Usage Rules
When choosing an alternative to “just a friendly reminder,” consider the following rules:
* **Know your audience**: Tailor your language to the recipient’s level of formality and familiarity.
* **Consider the context**: The situation and the topic of the reminder should influence your choice of words.
* **Be polite and respectful**: Even in informal settings, avoid sounding demanding or condescending.
* **Be clear and concise**: Ensure your message is easily understood. Avoid ambiguity.
* **Maintain a positive tone**: Frame your reminder in a way that encourages action rather than creating negativity.
Different phrases are suitable for different contexts. For example, in a professional email to a client, you might use “We would like to remind you that…” whereas, in a text message to a friend, “Don’t forget!” might be more appropriate.
Understanding these nuances is crucial for effective communication.
Common Mistakes
One of the most common mistakes is using a phrase that is too formal for an informal setting or vice versa. This can create an awkward or unprofessional impression.
Another mistake is using a phrase that is too aggressive or demanding, which can damage relationships. Ensure that the tone of your message is appropriate for the situation and your audience.
Avoid sounding accusatory or condescending.
Here are some examples of common mistakes and how to correct them:
| Incorrect | Correct | Explanation |
|---|---|---|
| “We demand you remember that…” (to a colleague) | “Just a reminder that…” | “Demand” is too strong for a colleague. |
| “Kindly note that…” (to a friend) | “Hey, don’t forget…” | “Kindly note” is too formal for a friend. |
| “Pay attention!” (in a professional email) | “Please be advised that…” | “Pay attention” is too direct and unprofessional. |
| “As you should know…” | “A reminder that…” | “As you should know” can sound condescending. |
| “Remember, or else…” | “Just a reminder to…” | Threatening tones are inappropriate. |
Practice Exercises
Test your understanding with these practice exercises. Choose the most appropriate alternative to “just a friendly reminder” for each scenario.
Exercise 1: Choose the best alternative.
| Scenario | Possible Alternatives | Correct Answer |
|---|---|---|
| Email to your boss about a project deadline. | a) Don’t forget! b) We would like to remind you that… c) Just a nudge! | b) We would like to remind you that… |
| Text message to a friend about a movie night. | a) Please be advised that… b) Don’t forget! c) Kindly note that… | b) Don’t forget! |
| Email to a client about an overdue invoice. | a) Just a nudge! b) We would appreciate your attention to… c) Heads up! | b) We would appreciate your attention to… |
| Casual conversation with a colleague about a meeting. | a) A gentle poke! b) Just a reminder c) It is important to note that… | b) Just a reminder |
| Formal announcement about a policy change. | a) Just sayin’! b) Please be advised that… c) Quick heads-up! | b) Please be advised that… |
| Message to family about dinner plans. | a) We wish to bring to your attention… b) Word to the wise! c) Don’t forget! | c) Don’t forget! |
| Email to a subordinate about a task. | a) Heads up! b) Please ensure that… c) FYI! | b) Please ensure that… |
| Informal note to roommate about utilities. | a) Kindly note that… b) Just a nudge! c) We would like to remind you that… | b) Just a nudge! |
| Formal letter to customer about contract renewal. | a) Just a reminder… b) This serves as a reminder that… c) FYI! | b) This serves as a reminder that… |
| Text to a study partner about an exam. | a) We respectfully remind you that… b) Quick heads-up! c) Just so you know! | c) Just so you know! |
Exercise 2: Rewrite the following sentences using an alternative to “just a friendly reminder.”
- Just a friendly reminder that the report is due tomorrow.
- Just a friendly reminder to submit your expense reports.
- Just a friendly reminder about the upcoming training session.
- Just a friendly reminder to book your flights for the conference.
- Just a friendly reminder that the office will be closed on Monday.
- Just a friendly reminder to update your passwords.
- Just a friendly reminder about the team meeting this Friday.
- Just a friendly reminder to review the new safety guidelines.
- Just a friendly reminder that the deadline for registration is approaching.
- Just a friendly reminder to complete the survey.
Answer Key for Exercise 2:
- Don’t forget, the report is due tomorrow.
- Please remember to submit your expense reports.
- A quick reminder about the upcoming training session.
- I wanted to check in about booking your flights for the conference.
- Please be advised that the office will be closed on Monday.
- A gentle nudge to update your passwords.
- Quick heads-up! Team meeting this Friday.
- Please ensure that you review the new safety guidelines.
- We would like to remind you that the deadline for registration is approaching.
- Kindly complete the survey.
Advanced Topics
For advanced learners, consider the subtle art of crafting reminders that are not only polite but also persuasive. This involves understanding the recipient’s motivations and framing your reminder in a way that appeals to their interests.
For example, instead of simply saying “Just a friendly reminder to submit your proposal,” you might say “Submitting your proposal by the deadline will give you the best chance of securing funding.” This approach focuses on the benefits of taking action, making the reminder more compelling.
Another advanced technique is to use humor to soften the tone of your reminder. However, this should be done with caution, as humor can be misinterpreted.
Ensure your humor is appropriate for the audience and the context. A well-placed joke can make your reminder more memorable and less likely to be ignored.
FAQ
What’s the best way to phrase a reminder to a superior?
When reminding a superior, always use formal language and show respect. Phrases like “We would like to respectfully remind you that…” or “We wish to bring to your attention…” are appropriate. Avoid informal language or anything that could be perceived as demanding.
How can I make a reminder more effective?
To make a reminder more effective, be clear and concise, provide all necessary information, and highlight the importance of the action. You can also include a call to action, such as “Please submit your report by Friday.”
Is it ever okay to use humor in a reminder?
Yes, humor can be effective in informal settings or with people you know well. However, be cautious and ensure your humor is appropriate and not offensive. Avoid using humor in formal or sensitive situations.
What should I do if someone ignores my reminder?
If someone ignores your reminder, follow up politely. You might say “I’m just following up on my previous email…” or “I wanted to check in to see if you had any questions.” Avoid sounding accusatory or impatient.
How can I avoid sounding demanding when giving a reminder?
To avoid sounding demanding, use polite language, soften your tone, and focus on the benefits of taking action. Avoid using strong verbs or imperatives. Instead of saying “You must submit your report,” say “Submitting your report will ensure you meet the deadline.”
Are there any phrases I should always avoid when giving a reminder?
Yes, avoid phrases that are accusatory, condescending, or demanding. Examples include “As you should know…,” “It’s your responsibility to…,” and “You need to…” These phrases can damage relationships and create a negative impression.
What is the best way to remind someone of a deadline without stressing them out?
Emphasize the importance of planning and offer assistance if needed. For example, you could say, “The deadline is approaching, and I wanted to see if there’s anything I can do to help you meet it.” This shows support and understanding.
How can I make my reminders more visible or noticeable in a busy inbox?
Use a clear and concise subject line that indicates the purpose of the email. You can also use formatting, such as bold text or bullet points, to highlight key information. Consider sending the reminder at a time when the recipient is likely to be less busy.
Conclusion
Mastering the art of gentle reminders involves understanding the nuances of language and tailoring your message to the specific context and audience. By expanding your vocabulary and practicing different phrasing techniques, you can communicate more effectively and build stronger relationships.
Remember to consider the level of formality, the tone of your message, and the recipient’s preferences when choosing an alternative to “just a friendly reminder.”
The key takeaway is that effective communication is about more than just conveying information; it’s about building rapport and fostering positive interactions. By using varied language and paying attention to your audience, you can ensure your reminders are well-received and achieve their intended purpose.
Practice these alternatives in your daily interactions, and you’ll find yourself becoming a more confident and effective communicator.